Do you struggle to write professional emails in English? Do you spend hours worrying about grammar mistakes when sending a message to your boss or a professor?
You are not alone. But you don’t need to be an English expert to sound like a pro.
In this guide, I will show you how to use a free AI tool called ChatGPT to write perfect emails, applications, and messages in less than 1 minute.
What You Need:
- A Smartphone or Laptop.
- Internet Connection.
- A free OpenAI account.
Step 1: Open ChatGPT
First, go to your browser (Chrome or Safari) and type chatgpt.com. If you have an account, log in. If not, sign up with your Google account.
Step 2: Write Your Command
This is the most important step. Don’t just say “write an email.” You need to tell the AI exactly what you want.
In the chat box at the bottom, type a message like this:
“Write a professional email to my boss asking for 2 days of sick leave because I have a fever.”
Step 3: Get the Result
Press the send button (the arrow). Within seconds, ChatGPT will write the full email for you, including the Subject Line.
Example Result:
- Subject: Sick Leave Application – [Your Name]
- Body: Dear Sir/Madam, I am writing to inform you that I am unwell…
Step 4: Copy and Edit
Don’t just copy-paste blindly!
- Click the “Copy” icon (usually looks like a clipboard).
- Paste it into your Email app (Gmail or Outlook).
- Important: Change the parts in brackets
[ ]. Put your real name and dates.
Bonus Trick: Changing the Tone
Is the email too formal? You can talk to the AI to fix it. Just type:
“Make it shorter and more friendly.”
The AI will rewrite it instantly.
Conclusion
You just saved 20 minutes of stress. You can use this method for:
- Job applications.
- University assignments.
- Client replies on Upwork or Fiverr.